Office Manager
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🌎 Join FlexAI: Unleashing the Power of AI Through Purpose-Built Compute Systems
At FlexAI, we are on a mission to revolutionize the landscape of artificial intelligence by solving the critical challenges in Large Language Model (LLM) training. With a commitment to sustainability, efficiency, and accessibility, we've gone back to the first principles of computer architecture to create a groundbreaking modular design. Our dedicated, cost-efficient, and open solutions for AI compute are engineered to deliver unparalleled performance per Total Cost of Ownership (TCO).
Led by two co-founders, with strong Silicon Valley DNA, bringing over 40 years of combined experience from industry giants (Intel, Apple, Tesla, Nvidia…), FlexAI is set to reshape the future of AI infrastructure.
If you're passionate about designing the future of artificial intelligence !
FlexAI adventure is for you !
🤖 Position Overview:
Are you an well organized and focused individual, with a passion for building an efficient workplace environment? If so, we want to hear from you! FlexAI is searching a Paris-based Office Manager to join our team, and play a crucial role in the building & operation of our HR & Office management processes.
For a startup like FlexAI, it's key that the Office Manager can address 360° topics, juggling with multiple responsibilities, with strong rigour & efficiency, and significant exposure to our US operations.
Here's your canvas:
1. HR Admin
Support to recruitment process (selection, interviews ...)
HR Contracts
On-boarding (welcome brief, office, IT, softwares, ...)
HR Admin (payslip, social benefits, time-off, expenses...)
Off-boarding
2. Finance Operations
Staff expense management
Suppliers Admin
Support to pre-accounting
3. Office Management
IT / Software management (admin, purchasing ...)
Office Space management (meeting rooms, postmails, ...)
Punctual support to C-Level calendar / travel management
4. Communication
Company Internal communication (Slack, Notion, ...)
Events (keynotes, team buildings - on-site, or remote)
5. Transversal
Early-stage company with processes to test, build, document & run
France / Europe as job primary scope, but expected support to US operations
You'll thrive with us if you have these elements:
- Bachelor's degree in Human Resources, Business Administration, or related field.
- Experience in office management, HR, and payroll administration (2 to 5 years)
- Excellent organizational and multitasking abilities.
- Strong attention to detail and problem-solving skills.
- Proficiency in French and English.
🙌🏼 What we offer:
- Competitive salary and benefits package, tailored to recognize your dedication and contributions.
- Opportunity to collaborate with leading experts in AI and cloud computing, learning from the best and brightest, fostering continuous learning.
- An environment that values innovation, collaboration and mutual respect.
- Support for personal and professional development, empowering you to expand your skills and leave a meaningful mark.
- A platform to play significantly to the AI revolution, shaping the cloud services that power tomorrow's innovations
🎯 Who is a Flexer?
At FlexAI, we're passionate about propelling AI forward while ensuring a culture of diversity and enjoyment. We cherish every individual's unique viewpoint, recognizing it as a catalyst for creativity and innovation. Committed to personal growth, we provide ongoing learning opportunities guided by our core values of ownership, optimism, and velocity. Join our dynamic, inclusive team, united by a common mission to achieve outstanding results while embracing the journey with joy.
Our Values :
⭐WE ARE (SERIOUSLY) OBSESSED BY OUR CUSTOMERS
We highly value our customers and are dedicated to meeting their needs. This commitment is reflected in our product development, customer service, and continuous feedback-seeking.
🌻 WE GET (BOLD) THINGS DONE
We prioritize productivity, efficiency, and proactive problem-solving. Encouraging innovative thinking, risk-taking, and goal-oriented execution.
🌔 WE RISE TO (BIG) CHALLENGES
We embrace challenges as opportunities for growth and learning. Our determination drives us to overcome obstacles and strive for excellence.
🦸♀️ WE ARE A (BADASS) TEAM
WE ARE A (BADASS) TEAM" symbolizes our unified strength, collaboration, and solidarity. Together, we bolster one another, exchange knowledge, and strive towards shared objectives. Each team member's contribution is valued, recognizing that our collective effort is paramount to our success.
🌝 WE CULTIVATE THE (SHARED) FUN
We foster a productive and enjoyable work environment. Fun promotes creativity, teamwork, and enhances employee satisfaction and retention.
♥️ WE EMBRACE (360°) DIVERSITY
We appreciate and validate diverse perspectives. Recognizing diversity as our strength, fueling creativity and innovation.
FlexAI strongly believes in the power of human ingenuity and AI reliability to redefine boundaries. We embrace a culture of experimentation, teamwork, equality, humble confidence, and hard work. If these values resonate with you, JOIN US !
📌 Offices :
FlexAI has European roots but international scope from day one. Our main offices are in
- Paris - HQ
- Silicon Valley - US office
- Bangalore - India office
- Remote friendly (Meet at the Paris office at least once per quarter 🍻)
🔍 Recruitment Process :
- HR interview (Jean, Recruiter) - 30 min (Phone)
- Home Test
- #1 - Interview & Cultural fit (Greg, VP Finance) - 45 min (Video)
- #2 - Interview & Cultural fit (Dali, Co-founder) - 30 min (Video)
- Referral check ✅
- Job Offering 🥳
- Day 1 & Onboarding 🚀
We've provided detailed insights into the role, and now it's your turn to assess if it aligns with your aspirations. If unsure, we encourage you to apply – it could lead to a meaningful collaboration.
We're committed to diversity and inclusivity, offering equal opportunities regardless of gender, sexual orientation, origin, disabilities, veteran status, or any other traits that make you who you are. Diversity enriches our workplace, making it more enjoyable for everyone !
- Locations
- Paris
- Remote status
- Hybrid
- Employment type
- Contract
Office Manager
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